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Posted: 4/24/18Archival Position at SD State Historical Society: Deadline May 10, 2018

Digital Archivist (Job Id 9950)
Location Pierre Post Date 04/19/2018
Agency Education Close Date  05/10/2018
Employment Type Permanent Employee

Agency: Department of Education; South Dakota Historical Society; State Archives  
Salary: $16.93 per hour  
Pay Grade: GH

The Digital Archivist is responsible for evaluating, acquiring, arranging, describing, and providing access to electronic records of the South Dakota State Historical Society-State Archives. Duties include the development of policies and procedures for electronic records; selecting and transfering electronic records from private donors and state agencies to the archives; preparing and ingesting electronic records into a digital repository; providing reference services for electronic records; and improving access to digital collections. The Digital Archivist also maintains statistics and reports to the State Archivist.

In the event of an extended absence of the Archives Associate, the Digital Archivist will train, supervise and inspect the work of inmate workers.

The position will work with archival materials which includes exposure to dust. Applicant must also be able to lift boxes weighing up to 50 lbs. and climb ladders. Some travel is required. 

This position will also be responsible for filling in for the Archives Associate at the women's prison during extended absences which will require staying informed about the progress and processes at the Special Projects Program and staying current with Department of Corrections training for non-Department of Corrections personnel.

This is a full-time permanent position.

Please attach  a cover letter to your online application that describes your interest and addresses your qualifications for this position. Please also attach a resume showing your work history, including dates of employment and relevant coursework.

Additional Requirements: To be considered, attach your curriculum vitae and a writing sample. 

For more information on the South Dakota State Historical Society-State Archives, please visit

Successful applicant(s) will be required to undergo a background investigation. An arrest/conviction record will not necessarily bar employment.

The Ideal Candidate Will Have: 

Master's degree from an ALA accredited university in Library and Information Science or the equivalent, with successful completion of relevant coursework in electronic records and digital preservation is preferred. One year of experience working with born-digital records in an archives is preferred. Experience with project management experience and experience with arrangement and description of archival materials is preferred.

Knowledge of:   

  • metadata standards such as Dublin Core, MODS, METS, etc.;
  • archival and/or digital content management systems such as ArchivesSpace, Archivist's Toolkit and CONTENTdm;
  • modern archival theory, standards, and practices and their implementation. This knowledge includes an understanding of appraisal methods, arrangement and description, cataloging, preservation, access, and outreach;
  • current electronic records management theory, standards and practices and their implementation, including hardware/software needs, naming protocols and migration plans;
  • United States and South Dakota history;
  • historical research methods in both primary and secondary sources;
  • electronic information systems and specialized technology related to archival cataloging and patron information retrieval systems, including MARC and EAD;
  • digital formats, their preservation, and access issues and issues related to security/authenticity;
  • information storage systems;
  • standards such as technical, preservation, structural, packaging, and transfer metadata schemes;
  • copyright and data protection issues. 

 Skill to: 

  • prioritize day-to-day tasks;
  • collaborate on the most cost-effective and timely means to preserve and provide public access to  records;
  • determine how and at what level collections should be arranged and cataloged;
  • identify materials requiring supplemental preservation and determine the priority of electronic records collections for processing, based on knowledge of research needs, agency priorities, historical significance, and professional standards;
  • with the archives team, provide on-site and electronic reference assistance regarding archival and manuscript collections to researchers.

Ability to: 

  • build partnerships between representatives in various state agencies;
  • communicate effectively with IT specialists;
  • communicate both simple and complex ideas effectively to people with various degrees of knowledge of archival theories and historical research methods;
  • successfully work with a variety of people and to assist patrons while maintaining a professional demeanor;
  • pick up and deliver records from donors;
  • answer requests for information regarding the archival collections;
  • prepare monthly status reports;
  • participate in communication efforts to inform the public about the historical society and its collections through presentations, social media posts and press releases;
  • participate in continuing education and professional development opportunities as needed to maintain required skills;
  • conduct site visits to historical organizations and collecting institutions to provide technical advice and assistance on archival practices and preservation issues upon request. 


The State of South Dakota offers paid employee health insurance plus ten paid holidays, generous vacation leave accrual, and medical, dental, vision, and other benefits. For more information visit

Apply at:
South Dakota Bureau of Human Resources  
500 East Capitol  
Pierre, SD 57501-5070  
Telephone: 605.773.3148 Fax: 605.773.4344

"An Equal Opportunity Employer"

Send your job postings to to be posted on this site. ONLY Museum, Archive, or Public History related jobs based in South Dakota.

From the National Emerging Museum Professionals Organization:

In order to make the hiring process in museums more equitable and ensure that any open positions are both transparent and open to more applicants, we recommend your job postings include the following information:

  • Paid positions only
  • Must include an accurate salary range
  • Must include the name and title of the person to whom candidates should address applications
  • Must include interview format (panel, one-on-one, group, etc.)
  • We strongly encourage you to accept relevant experience alongside any degree requirements
  • Must include breakdown of hiring process from application to training
  1. Paid positions only
    • Unpaid internships are only available to those who can afford to work for free, and disqualify many people without the means from getting experience in our field.
  2. Must include an accurate salary range
    • The job hunt is time-consuming and expensive for both the employer and prospective employee. Posting an accurate salary range will help both sides avoid wasting time on jobs/candidates they cannot afford.
  3. Must include the name and title of the person to whom candidates should address applications
    • This avoids any confusion for candidates submitting applications, resumes, and cover letters.
  4. Must include interview format (group, panel, one-on-one, etc.)
    • This allows candidates to better prepare for an interview and reduce the stress of the unknown.
  5. We strongly encourage you to accept relevant experience alongside any degree requirements
    • Degree requirements exclude those who were unable to obtain a degree for financial reasons but instead worked in related fields. Job requirements should not have barriers to those who chose/needed to work instead of pursuing higher education.
  6. Must include a breakdown of the hiring process from application to training
    • This offers candidates a clear picture of what to expect and give them a better understanding of your timeline.
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